Free tool
Project management pricing calculator
Per-seat pricing hides the real bill. Pick a tool, a plan and your team size, and we'll factor in seat minimums to show what you'd actually pay a year.
Affiliate disclosure: Some links here are affiliate links: if you sign up through them PlanGauge may earn a commission, at no extra cost to you. It never changes your price or our rankings. Full disclosure.
- Team you entered
- 5 seats
- Per-seat price (annual)
- $9/mo
- 5 seats × $9 × 12
- $540
Basic is $9/user/mo on annual billing. For 5 users that's $540 a year.
Monthly billing costs more than annual (see each plan's note), and enterprise tiers are sales-quoted. Confirm the live price on monday.com (Work Management)'s site — see the methodology.
Affiliate disclosure: Some links here are affiliate links: if you sign up through them PlanGauge may earn a commission, at no extra cost to you. It never changes your price or our rankings. Full disclosure.
Compare the tools
Free tier, per-user pricing and seat minimums — verified 2026-06-18.
monday.com (Work Management)
Free plan$9/user/mo
3-seat minimum
Visual, fast-to-learn boards with strong automations — but a 3-seat minimum.
Try monday.com (Work Management)- ★ Lowest real cost
ClickUp
Free plan$7/user/mo
No seat minimum
Enormous feature set at the lowest paid price, plus a generous free tier — steeper to learn.
Try ClickUp Asana
Free plan$10.99/user/mo
No seat minimum
Clean, well-structured workflows that scale — its paid entry costs a little more.
Try AsanaTeamwork.com
Free plan$9.99/user/mo
No seat minimum
Built for client work — billing, time tracking and capacity for agencies.
Try Teamwork.comNotion
Free plan$10/user/mo
No seat minimum
Docs-plus-databases flexibility with a generous free plan — lighter on hard PM features.
Try NotionWrike
Free plan$10/user/mo
No seat minimum
Structured, scalable work management with a free tier for unlimited users.
Try Wrike
How we calculate it
The calculator uses each tool's verified per-user price on annual billing, multiplied by your team size — or the seat minimum if it is higher — over twelve months. Monthly billing costs more (each plan's note shows the premium), and enterprise tiers are sales-quoted rather than published. See the methodology, and confirm the live price on the vendor's site before committing.
Frequently asked questions
- How much does project management software cost per user?
- Paid plans run roughly $7 to $20 per user per month on annual billing, depending on the tool and tier — ClickUp starts lowest at $7, Asana highest of the entry tiers at $10.99, with monday.com, Notion and Wrike around $9–$12. Monthly billing adds a premium of about 19% to 37%. Use the calculator above for your exact team size.
- What is a seat minimum and why does it matter?
- A seat minimum is the smallest number of paid seats you must buy. monday.com requires 3 seats on every paid plan, so a 2-person team still pays for 3. Most others (ClickUp, Asana, Notion, Wrike, Teamwork) have no seat floor, so you pay only for the people you have. The calculator factors this in.
- How does this calculator work?
- It multiplies the tool's verified per-user annual price by your team size (or the seat minimum, whichever is higher) across twelve months. It uses published annual-billing rates; monthly billing costs more, and enterprise tiers are sales-quoted. Treat it as a close estimate and confirm on the vendor's site.